07 NCAC 04M .0510         methods OF DESTRUCTION

(a)  When used in an approved records retention and disposition schedule, the provision that paper records are to be destroyed means that the records shall be:

(1)           burned, unless prohibited by local ordinance;

(2)           shredded or torn so as to destroy the record content of the documents or materials concerned;

(3)           placed in acid vats so as to reduce the paper to pulp and to terminate the existence of the document or materials concerned; or

(4)           sold as waste paper, provided that the purchaser agrees in writing that the documents or materials concerned will not be resold without pulverizing or shredding the documents so that the information contained within cannot be practicably read or reconstructed.

(b)  When used in an approved records retention and disposition schedule, the provision that electronic records are to be destroyed means that the data and metadata are to be overwritten, deleted, and unlinked so the data and metadata may not be practicably reconstructed.

(c)  When used in an approved records retention and disposition schedule, the provision that confidential records of any format are to be destroyed means the data, metadata, and physical media are to be destroyed in such a manner that the information cannot be read or reconstructed under any means.

History Note:        Authority G.S. 121-4(2); 121-4(12); 121-5(b),(c),(d); 132-3; 132-8.1; 132-8.2; 143B-62(1)g; 143B-62(2)b;

Eff. February 1, 1985;

Amended Eff. June 1, 2014; April 1, 2001; June 1, 1989;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 26, 2015.